Off Site Storage
State Records Center
The Records Center provides state agencies with a cost-effective storage solution for inactive, or semi-inactive records. The transferring of inactive files to the Records Center allows agencies to free up office space and equipment for vital business use instead of storage.
Estimated costs for storing one cubic foot of records in a standard four-drawer letter size file cabinet in an office environment is $13.03. Conversely, record storage in the State Records Center costs approximately $1.42 per cubic foot. That is an average savings of $11.61 per box per year. Thus, Missouri taxpayers realized savings of $3,685,702.91 in records storage during FY11. Additionally, environmental resources were saved when 314,070 pounds of paper documents, having met their retention requirements, were sent to a commercial recycling facility.
Estimated costs for storing one cubic foot of records in a standard four-drawer letter size file cabinet in an office environment is $13.03. Conversely, record storage in the State Records Center costs approximately $1.42 per cubic foot. That is an average savings of $11.61 per box per year. Thus, Missouri taxpayers realized savings of $3,685,702.91 in records storage during FY11. Additionally, environmental resources were saved when 314,070 pounds of paper documents, having met their retention requirements, were sent to a commercial recycling facility.
The State Records Center is housed in two facilities. The combined storage capacity for the James C. Kirkpatrick State Information Center (KSIC) and the State Records Center Annex (SRCA) is currently 376,460 cubic feet. The quantity of records is also continuing to expand at a rate of 13,000 boxes each year. Both facilities have conditioned space to help preserve the integrity of the records.
If you have any questions concerning storage of records in the State Records Center please contact the office of Records Management by phone at 573-751-3319 or by email at recman@sos.mo.gov.