Program Manual

Shipping Boxes

After the Records Transmittal and Receipt Form has been reviewed by a records analyst and authorization has been given for the shipment of the records, Records Center personnel will schedule pick-up of records in the Jefferson City area. Shipments must be transferred to the specific agency's building freight dock for pick up. Secretary of State Personnel are authorized to collect shipments from the agency's building freight dock only. Security of the records and the transfer of the shipment to the freight dock area is the responsibility of the agency.

State agencies outside the Jefferson City area are responsible for arranging for their own shipment of records. As with state agencies in the Jefferson City area, the Records Transmittal and Receipt Form must be reviewed by a records analyst and authorization be given prior to the shipment of records. Records Center staff, can provide a list of agency transportation services that may be used by out-of-city agencies. Call (573) 751-3202 or e-mail: ken.hise@sos.mo.gov.

Shipments not having prior approval and authorization to ship will not be accepted for storage or microfilming and will not be picked up or will be returned to the agency at their own expense.